Construction · Document automation
Project Document Automation
RFIs, submittals and change orders that move on their own.
ALCA Software automates construction project documents for contractors in Miami and South Florida: RFIs, submittals, change orders and daily reports generated, routed for approval, tracked and filed automatically — so paperwork stops slowing the job.
- Documents generated and routed automatically
- RFIs and submittals tracked, not lost
- Change orders approved without the chase
- A complete, searchable project record
Paperwork is the schedule risk nobody books
A late RFI response or a stalled change order quietly delays a project. When documents move by email and memory, ownership is unclear and things sit. Automating the document lifecycle keeps work moving and creates a clean record.
What we automate
RFI & submittal flow
Logged, routed to the right party and tracked with timestamps and reminders.
Change orders
Created, sent for approval and signed off with a documented trail.
Daily reports
Field reports and photos captured on site and filed to the project automatically.
Document generation
Generate standard documents from project data instead of rebuilding them.
Routing & reminders
The right people get notified, and stalled items get nudged automatically.
Searchable archive
Every document filed to its project and findable in seconds.
Field-to-office, closed loop
We connect the job site (where reports and photos originate) to the office (where approvals and records live), so a document created once flows through routing, approval and filing without anyone re-handling it.
Frequently asked questions
Can you handle electronic approvals and signatures?
Yes — structured approval workflows with a clear audit trail and e-signature are core to change orders, submittals and internal sign-offs.
Does this integrate with our existing PM tool?
Where your tool exposes an API or export, we integrate; where it doesn’t, we automate around it and are upfront about the limits.
How do field crews submit documents?
From a phone — daily reports, photos and checklists in a few taps, filed to the right project automatically.
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Book a discovery call and we'll show you how we'd approach it — scope, timeline and a realistic budget.