Software for property management & real estate operations
Software for Property Management Companies
Tenant and owner portals, maintenance automation and leasing workflows.
- Free discovery call
- Clear scope & timeline
- No-obligation quote
What you get
Tenants and owners self-serve instead of calling
Maintenance requests tracked end to end
Owner reporting generated, not assembled by hand
Lease documents collected without the back-and-forth
Quick answer
ALCA Software builds custom portals and automation for property management and real estate operations in South Florida: tenant and owner portals, maintenance-request workflows, owner reporting, lease document collection and leasing-CRM integrations — so your team stops chasing email threads and PDFs.
The operational reality of property management
Property managers live in a flood of maintenance requests, owner questions, lease paperwork and vendor coordination — most of it in email, text and spreadsheets. Off-the-shelf tools like AppFolio or Buildium cover the basics but leave gaps your team fills with manual work and copy-paste.
What we build for property management companies
Maintenance requests, rent reminders, document access and communication in one place tenants can actually use, on mobile.
Owners see statements, performance and the status of their units without emailing your team for every update.
Requests get logged, categorized, assigned to a vendor and tracked to completion — with the tenant kept informed automatically.
Structured collection of applications, IDs and signed leases, with reminders that chase the missing pieces for you.
Scheduled, branded reports generated from your real data instead of assembled in a spreadsheet at month-end.
Connect lead sources, applicant follow-up and your PMS so a prospect never slips between systems.
Built to sit alongside your PMS
You don’t have to rip out AppFolio, Buildium or Yardi. We build portals and automation that integrate with the system you already run on, filling the specific gaps that cost your team the most hours — and we keep owners and tenants inside your brand, not a generic vendor login.
Talk to a real engineer
Get a straight answer on scope and cost.
No sales script — a short call with whoever would actually build it.
Frequently asked questions
Can you integrate with AppFolio, Buildium or Yardi?
Where those platforms expose an API or export, yes — we build alongside them and automate the manual steps. Where they don’t, we’re honest about the limits and design around them so you’re not promised something that can’t be delivered.
Do owners and tenants get separate portals?
Yes. Owner and tenant portals have different needs, permissions and data, so we build them as distinct, role-based experiences under your brand.
We already pay for property software. Why add custom work?
Because the expensive part of property management is the work that lives between your tools — chasing documents, answering status questions, assembling reports. That’s exactly the gap custom automation closes.
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Tell us what you're building.
Book a discovery call and we'll show you how we'd approach it — scope, timeline and a realistic budget.